Job advert

Executive Secretary/ Associate To The General Secretary/ Chief Executive Officer

Organizational profile

CHAK) is a leading national Faith Based Organization (FBO) of Protestant churches’ health facilities and programs from all over Kenya, established in 1946 with a goal of promoting access to quality health care

Our Mandate

To promote universal access to quality healthcare by building capacity of health workers and facilitating health facilities to deliver accessible, comprehensive quality health services to the people of Kenya and beyond in accordance with Christian values, professional ethics and national health sector policies. CHAK also engages communities to empower them to seek and access quality health care.

Our vision

Quality Healthcare for all to the glory of God

Our Mission

To facilitate provision of quality health services through health systems strengthening, innovation, training, advocacy and partnerships as a witness to the healing ministry of Christ.

Our Values

• Integrity
• Transparency
• Accountability
• Professionalism
• Innovation
• Teamwork 

Job summary

To provide high-level executive, administrative, program, and strategic support to the GS/CEO’s Office by ensuring smooth functioning of the Executive Office, managing communications, coordinating strategic partnership initiatives, and facilitating execution of CHAK’s organizational priorities.

Key responsibilities

1. Executive office management

• Perform operational and administrative duties to support efficient operation of the GS/CEO’s Office
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the GS/ CEO
• Manage the GS/CEO’s calendar by scheduling and coordinating appointments, meetings and travel itineraries to optimize time management
• Prepare and coordinate logistics for internal and external meetings, conferences, and events attended by the GS/ CEO
• Draft and edit correspondence, reports, speeches, and presentations for the GS/ CEO’s use
• Maintain confidential files, records, and sensitive information with a high degree of integrity and discretion
• Prepare minutes of Management Committees, Management Team and other meetings related to the GS/ CEO’s Office for accurate record-keeping and future reference
• Prepare budget for GS/ CEO’s Office to facilitate resource allocation and financial control

2. Strategic support 

• Assist in monitoring and tracking implementation of strategic initiatives, work plans, and priority programs coordinated through the GS/ CEO’s office
• Conduct research and compile data to support strategic decision-making
• Prepare executive summaries and briefs for the GS/ CEO
• Liaise with senior leadership and heads of departments on matters requiring the GS/ CEO’s attention or follow-up

3. Stakeholder engagement

• Facilitate communication between the GS/ CEO and key stakeholders including member health facilities, partners, government agencies, and donors
• Represent the GS/ CEO in meetings when delegated and prepare reports or action points arising from such engagements

Qualifications and experience

• Bachelor’s degree in business/public administration, Project Management or a health-related degree; a master’s degree is an added advantage
• At least five years of progressive experience in executive support, administration, or project management at a senior level
• Experience working in a faith-based, not-for-profit, or development organization is highly desirable.
• Demonstrated understanding of principles of effective communication and organizational strategy

Skills and competencies

• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• High level of discretion, confidentiality, and professional ethics
• Proficient in Microsoft Office Suite and digital collaboration tools
• Ability to multitask, work independently, and handle high-pressure situations

Application procedure

Kindly send your application using this link by attaching your cover letter, CV and copies of certificates.

Please note, the attached documents should not exceed more than 2MBs to ensure successful submission of your application.

 Applications should be addressed to:

The General Secretary

Christian Health Association of Kenya 

P.O. Box 30690 – 00100

Nairobi

In case of challenges using the application link provided, please reach us on 0722203617/0733334419 stating the specific challenges experienced.

The closing date for receiving all applications is May 19, 2025.