Two positions are currently open at CHAK: 

1. Business Development Lead 

2. Finance Officer 

Responsibilities, qualifications and application procedure for the two positions are detailed below.  

 

Go here to submit your application 

 

JOB ADVERT – FINANCE OFFICER

Reporting to: Senior Finance and Admin Officer

Duty Station: CHAK Secretariat, Nairobi

Duty Location: Embu

Job Summary

CHAK is seeking a Finance Officer to support implementation of a USAID-funded project. The Finance Officer will be responsible for maintaining sound financial and accounting systems and controls for the USAID funded project. The role entails performing day to day financial accounting tasks including processing payments, filing and document retrieval, providing data for report preparation and data input for support in budgeting, financial accounting and reporting of the USAID Grant.

Key Responsibilities

Accounting and Financial Management

• Maintain project general Ledger account and account payable
• Ensure proper use of listed and approved chart of account codes for the project.
• Ensure month end closure of project accounting.
• Carry out Monthly General ledger reconciliations.
• Support in timely and accurate calculation of de minimis and cost share for monthly reporting
• Prepare payments and ensure timely upload on ERP for reviews and approval
• Support staff travel arrangements, including collecting and processing travel advances and expenses.
• Review DA1 forms before submission for VAT refund approval and posting of VAT refunds from vendors.
• Ensure clear audit trail of processed transactions and their linkage to the accounting system
• Support external and internal audit exercises
• Responsible for HRH payroll preparation including accuracy of pay slips and statutory deductions for timely remittances to regulatory bodies
• Ensure timely tracking of staff advances for liquidation as per policy

Assets Management

• Ensuring timely and accurate update of the assets register
• Support in annual assets verification exercise
• Support the inventory management by the admin assistants

 Reporting

• Support in preparation of budget vs actual expenditure reports in a timely manner
• Support in Preparation of donor report and cash forecasts on a timely basis
• Support in preparation of timely management reports
• Support in Preparation of Annual PEPFAR Expenditure reporting (ER) using relevant templates in line with USAID classification Guidelines.

Bank and Cash Management

• Prepare and process disbursement of funding for activities and to sub-grantee following set finance procedures.
• Processing timely interproject recharges and reconciliations
• Review and approve petty cash requests
• Processing of bank and M-Pesa transactions.
• Ensure internal control procedures are followed for all M-Pesa disbursements, receipts and transfers
• Prepare the bank reconciliations monthly
• Prepare the M-Pesa reconciliations bi – weekly
• Support in periodic petty cash spot counts

Cash Forecasting

• Maintenance of an accurate and updated cash flow report and timely replenishment of all Mpesa floats
• Ensure partner / sub grantee reimbursements /advances are done in a timely manner
• Work with the program team to help them develop more accurate activity projections.

Internal Control

• Ensure donor regulations are adhered to for all aspects of the operations
• Ensure standard operating procedures are adhered to in all processes.
• Provide recommendations for improving control processes or procedures

Budgets

• Support in preparation of annual and redirected budgets
• Work with program staff to prepare grant budgets to support new proposals or realignments
• Jointly Monitor expenditure against approved activity budget

Training Support

• Train staff on accounting procedures and requirements, assists program staff in finance-related issues and activities.
• Capacity building, Training, coaching and mentoring Finance assistants and program staff to enhance compliance with the funding regulations
• Perform any other as may be assigned by the supervisor

Academic Qualifications and Experience

1. CPA / ACCA finalist
2. Bachelor’s degree in commerce /finance/ accounting/ administration or related field
3. Experience in Dynamics 365 software highly recommended
4. Good knowledge in USG donor financial rules and regulations
5. Work experience on USAID funded projects

Desired Skills, Knowledge, and Abilities

1. Computer literacy skills
2. Excellent interpersonal and communication skills
3. Planning and organizational skills
4. Accuracy and thoroughness

Application Procedure
Kindly send your application using the link at the top of this page, attaching your cover letter, CV and copies of certificates.

Attached documents should not exceed 2MBs to ensure successful submission of your application.

Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100,
Nairobi

In case of challenges using the application link provided, please write to This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges experienced then apply through the same email.

Closing date for receiving all applications is August 21, 2025. 

 

JOB ADVERT – BUSINESS DEVELOPMENT LEAD

Reporting to: General Secretary and Chief Executive Officer
Dotted Reporting Line: Senior Management Team
Duty Station: CHAK Secretariat, Nairobi

Job Summary
CHAK is seeking a dynamic and strategic Business Development Lead to drive the Organization’s growth through innovative business initiatives, strong partnerships, and competitive proposal development. The role will oversee CHAK’s new business activities and partnership strategies, manage a portfolio of strategic projects and business while enhancing a robust business intelligence platform. The position involves identifying and analysing Notices of Funding Opportunities (NOFOs) aligned with Chak’s program priorities and ensuring full understanding of donor requirements.

The Business Development Lead will build and maintain strong relationships with donors and other CHAK Business partners and contribute to the implementation of CHAK’s Strategic and Business Plans. The business development lead shall also support CHAK business services limited, a for profit social enterprise owned by CHAK to incubate business ideas and grow its portfolio through strategic partnerships. The role directly supports the General Secretary and Chief Executive Officer

Key Responsibilities
Leadership

• Provides technical, rating and proposal development leadership for any proposals assigned within the Health Programs Directorate. The role is expected to also provide mentorship to new technical or contributing writers.

New business development

• Provides technical, writing and proposal development leadership for any proposals assigned within the Health Programs Division. The role is expected to also provide mentorship to new technical or contributing writers.
• Provides proposal development experience and expertise to capture, design and witting of strong winning proposals. The position is expected to bring an entrepreneurial spirit, seizing opportunities in the local marketplace, creating and nurturing opportunities for new business generation and visibly representing CHAK with stakeholders. Plans and executes with technical insight and intellectual curiosity/Innovation lens.
• Serves as a lead writer on capture and proposal efforts for restricted and unrestricted funding opportunities in the Health Programmes Division.
• Develops key proposal products including annotated outlines, executive summaries, technical approach sections, and material to support oral presentations.
• Participate in capture trips by developing a scope of work for trips, objectives and agendas for meetings. Identifies potential partners and candidates for program implementation. Establishes local relationships during proposal development and capture phases, obtains cost information pertinent for budgeting, provides regular updates to MT.
• Participates in Proposal Strategy Design Writing and review sessions with technical teams throughout the life of the proposal.
• Participates in the proposal development process, contributes to program design, and serves as technical lead writer or contributing writer or other sections as necessary.
• Provides mentoring and support to other colleagues in writing proposal sections and in other processes related to bid preparation.
• Provides contextual analysis and information from relevant / key sources to inform technical sections of proposals or in support of project implementation with project teams.
• Participates in the recruitment process of key and non key personnel
• Develops and maintains strong working relationships with partner and/or donor organisations
• Provides training and mentoring to build the capacity of CHAK staff in technical writing
• Participates in technical Working Groups and other fora
• Develops technical materials and knowledge products
• Lead proposal development teams liaising with program finance, communications, contracts and county office staff to ensure high-quality proposals are submitted
• Lead formation of partnerships with international and local Nongovernmental organisations for proposals and future opportunities
• Conduct capture research efforts to collect data and technical information that will inform strategy creation and proposal rating that reflects an understanding of the local technical contexts, strengths and weaknesses of competitors, the donor landscape, and client preferences
• Work with colleagues to set win themes and guide their incorporation into proposal sections
• Work closely with other team members to ensure that the proposal is well written, cohesive, organised according to donor requirements and that all technical proposal sections are consistent and aligned
• Provide leadership in implementation of organisations BD strategy, expanding CHAK’S portfolio in strategic program and technical areas
• Conduct exploratory visits to and engage with donors and potential partner and staff
• Monitor and track business opportunities for priority counties, stroke regions, and assess organizational fit
• Lead debrief sessions with key members of proposal teams to identify and conduct lessons learned and best practices for future efforts.
• Manage business development processes, including pipeline, quality review and collaboration with other divisions
• Support data analysis, reporting and knowledge management to inform business development strategy and operations
• Conduct long term and short-term strategic research that informs the growth strategy of the organization
• Manage a database of partners, setting up meetings and facilitating relationships
• Maintain new business files, resources and tools
• Serve on capture and proposal terms (as manager, writer, subs coordinator, recruiter etc)
• Support training programs to build the capacity of business development across the health programs division.
• Support CHAK business services limited to grow and expand its portfolio through business ventures and partnerships.

Academic Qualifications and Experience

• Bachelor’s degree in economics, Public Health, Development Studies, Health Economics, Project Management, International Relations, Business Administration, or another relevant field from a recognized institution.
• A basic degree in health-related field such as in Nursing, Public health, clinical medicine is an added advantage
• A master’s degree in health economics, business administration or related fields is a big advantage.
• At least 7 years of progressive experience in business development, proposal writing, fundraising, or resource mobilization in the health or development sector.
• Proven experience in developing successful proposals for institutional donors and a proven value of portfolio won for previous employers
• Practical knowledge of donor-funded project lifecycles, including capture, design, budgeting, compliance, and reporting.
• Familiarity with health programming or working in faith-based or community-driven development contexts is desirable.

Desired Skills, Knowledge, and Abilities

• Strong proposal writing, concept development, and strategic communication skills.
• In-depth knowledge of the funding landscape for health and development programs, both locally and internationally.
• Demonstrated ability to lead and coordinate multi-disciplinary proposal teams under tight deadlines.
• Excellent relationship-building skills, with a proven ability to engage and maintain productive partnerships with donors, government, and civil society organizations.
• Strong analytical and problem-solving skills; ability to synthesize data and present compelling business cases.
• Proficiency in Microsoft Office Suite; experience with business intelligence or CRM tools is an added advantage.
• High level of initiative, integrity, and ability to work with minimal supervision.
• Commitment to CHAK’s mission, values, and the broader goals of improving health outcomes through faith-based approaches.

Application Procedure

Kindly send your application using the link provided at the top of this page, attaching your cover letter, CV and copies of certificates.
Attached documents should not exceed 2MBs to ensure successful submission of your application.

Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100,
Nairobi

In case of challenges using the application link provided, please write to This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges experienced then apply through the same email.
The closing date for receiving all applications is August 18, 2025.