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Three positions are currently open at CHAK Secretariat offices in Nairobi: 

• Human Resources Manager 
• Procurement and administration officer 
• Procurement and administration intern 

The application procedures for the three positions are detailed below.  

Human Resources Manager

CHAK is seeking to recruit a dynamic, self-driven HR professional of integrity to the position of HR Manager. The position reports to the General Secretary and is based at CHAK Secretariat in Nairobi. The HR Manager will lead the HR Department and is responsible for human capital management to drive achievement of organizational vision, mission and goals.

The job holder will be responsible for planning, developing, leading, directing, and coordinating implementation of CHAK’s human resource management strategy and policies to drive a high-performance culture as well as provision of technical support to Member Health Units.

Department: Human Resource
Reports to: General Secretary
Supervision: Human Resources Officer

Key responsibilities

• Human Resource Management strategy, systems, and policies
• Collaborates with senior management to understand the organizations workforce goals and strategy
• Lead the process of developing and implementing human resource strategies, policies, and best people management practices in line with CHAK strategy.
• Lead development of policies on grading and salary structuring, remuneration policies, and oversee implementation.
• Coordinate organization design, workforce planning and job processes.
• Prepare departmental/section HR budget and monitor expenditure against budget.
• Apply knowledge of HR trends, best practices, regulatory changes, and new technologies in human resources, talent management to communicate changes in HR policy and practice.
• Participate and support resource mobilization efforts.

Employee sourcing

• Partner with the leadership team to understand and execute CHAK’s human resource and talent strategy including succession planning and management.
• Manage the talent acquisition process including recruitment, interviewing, and hiring of secretariat and project staff, in liaison with management.
• Design and implement employee orientation and onboarding programs.

Staff development, administration, and performance management

• Administer/oversee the administration of human resource programs including, but not limited to training and development.
• Support compensation and administration of employee benefits.
• Coordinate staff grievance and disciplinary matters processing; performance and talent management; productivity, occupational health, and safety.
• Develop and maintain an effective Human Resource administrative process including a suitable database and filing system for the Secretariat as well as employee time management system.
• Coordinate development of annual staff performance targets (KPIs), monitor, and evaluate staff performance, engagement, and development plans to ensure effective performance and achievement of operational objectives and targets.
• Coordinate performance appraisals system, following from which develop a Training Needs Assessment to identify and implement appropriate coaching, mentoring, training, and development across the organization.
• Be a change agent and specifically coordinate the implementation of the organization’s culture initiatives.
• Facilitate separation of employees in accordance with CHAK HR policy.
• Generate reports for decision making at management and Board HR Committee level as appropriate and advise management team on emerging employee concerns or trends that require intervention.

Compliance, technical support and representation

• Monitor and ensure compliance with Labour laws and other regulatory requirements.
• Provide HR technical support to Member Health Units in capacity development, monitoring and implementing robust HR practices and procedures.
• Coordinate Medical Education programmes especially Medical Officer / Clinical Officer internship programs in liaison with medical training institutions, Ministry of Health (MOH) and CHAK Training Hospitals.
• Represent CHAK in various strategic stakeholder HR meetings and conferences.

Reporting

• Prepare and present monthly HR reports to the Management Team.
• Prepare and present quarterly HR reports to CHAK Programmes and HR Committee of the Board.
• Any other lawful duties as may be assigned by your supervisor that is within the scope and nature of the position.

Specifications

• Academic and professional qualifications
  Bachelor’s degree in Human Resource Management/Business Administration/Social Sciences and Masters’ degree in Human Resource Management or related discipline.
• Professional qualifications in Human Resource Management such as CHRP (K) or equivalent.
• Member of Institute of Human Resource Management of Kenya with a valid Practicing License and in good standing.

Experience

• At least 8 years’ work experience in human resource management with at least 3 years’ experience in management/supervisory level
• Experience managing Human Resource in a donor funded environment will be an added advantage.

Skills and attributes

• Excellent Interpersonal and communication skills
• Good employee and labor relations
• Management and leadership skills
• Coaching and mentorship skills
• Conflict and Mediation skills
• Resource mobilization and proposal development skills
• Human Resource data analytics.
• Good knowledge and experience in relevant computer applications

Application procedure
Kindly send your application using the link at the top of this page by attaching your cover letter, CV, copies of certificates and contacts of three referees.

Attached documents should not exceed 2MBs to ensure successful submission of your application.

Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100,
Nairobi

In case of challenges with using the application link provided, please write to This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges experienced then apply through the same email.

The closing date for receiving all applications is April 19, 2024. Only the shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.

Procurement and Administration Officer

Job Profile
Christian Health Association of Kenya (CHAK) is looking for an experienced Procurement and Administration Officer with expertise in procurement for USG projects. The Procurement and Administration Officer will support CHAK in overseeing logistics, administration, and procurement. The role holder is expected to ensure organizational efficiency and effectiveness in utilisation of CHAK resources.

Reports to: Head of Finance and Administration
Direct reportees: Drivers and administration assistant/receptionist
Indirect reportees: Procurement and administration Officers - projects
Location: Nairobi, Kenya
Job grade: CHK8

Key responsibilities and duties
Administration and logistics

1) Participate in development, implementation and interpretation of administration policies and procedures.
2) Execute transport policy and asset management plan.
3) Efficiently manage CHAKs fleet of vehicles.
4) Monitor assets usage and generate monthly reports.
5) Maintain an accurate asset register.
6) Coordinate local travel, including taxis services.
7) Oversee front office operations including mail and courier services.
8) Record keeping of all LPOs, RFPs, quotations and tender documents. 
9) Generate annual budgets for the section.
10) Coordinate the maintenance and disposal of assets in line with CHAKs policy.
11) Ensure all operational licenses are timely acquired and rates paid.
12) Timely renewal of all relevant insurances for the organisation.

Procurement
1) Implement all policies and procedures relating to procurement.
2) Generate annual procurement plan for the organization.
3) Operationalize and implement all procurement laws, regulations, and guidelines applicable in the tendering process and all processes throughout the Organization.
4) Coordinate pre-qualification of suppliers.
5) Offer advisory services to user departments for cost effective and efficient procurement.
6) Maintain an accurate database of all suppliers.
7) Lead and participate in procurement committee deliberations including tendering and bidding processes.
8) Generate purchase orders and ensure timely delivery of goods and services.
9) Advise the Head of Finance and Administration on areas of improvement.
10) Generate monthly procurement report.
11) Participate in departmental meetings.

Qualifications
• Bachelor’s degree in Business Administration or Commerce or Finance or related discipline. 
• Diploma in Purchasing and Supplies or its equivalent from a recognized institution.
• Member of CIPS or KISM with valid Supplies Management Practitioner’s License.
• At least five years’ experience in a comparable position in a large NGO.
• Experience in budgeting and financial management.
• Fluency in spoken and written English
• Experience in designing and improving internal controls to improve efficiency.

Application procedure
Kindly send your application using the link provided at the top of this page by attaching your cover letter, CV, copies of certificates and contacts of three referees.

Note: Attachments should not exceed 2MBs for successful submission of your application.

Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100,
Nairobi

In case of challenges using the application link provided, please write to This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenge experienced then apply through the same email.

Closing date for receiving applications is April 17, 2024.

Only shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.

Procurement and Administration Intern

CHAK is looking for a Procurement and Administration Intern to be based in Nairobi Office. The Intern will be responsible for overall effective and efficient support to programs’ needs implementation of field level procurement, logistics and equipment/asset/inventory management strategies, procedures, and tools, through coordination and cooperation with all project staff, implementing partners and beneficiaries.

Key responsibilities and duties

1. Review purchasing requests ensuring the adequacy of details and specifications and obtain additional information/documentation as required.
2. Coordinate general office administration, asset management and maintenance, security, insurance, and record management services.
3. Provide guidance to programs and departments on procurement related matters and assist in developing suitable solutions, as necessary.
4. Participate in development, implementation and interpretation of procurement and logistics policies and procedures.
5. Manage presentation and filing of procurement documentation to facilitate report submission, fact-based analysis and tracking of procurements.
6. Ensure supplier payments have the right documentation before submitting them for settlement.
7. Assist in weekly reporting for procurement and Administration department.
8. Maintain the fleet log and develop a Rota to ensure efficiency and cost-effective use of the CHAK fleet including service/maintenance and monitor fuel usage.
9. Manage communication with vendors and staff to facilitate implementation of procurement procedures.

Qualifications
Academic and professional qualifications
• Bachelors’ degree or Diploma in a business-related field
• Member of the Kenya Institute of Supplies Management or other relevant professional body

Skills and attributes
• One year prior experience.
• Excellent interpersonal and communication skills
• Negotiation skills
• Fleet management skills
• Independence
• Knowledge of donor rules and regulations on procurement and funds management.
• Computer literacy
• Planning and organizational skills

Application procedure
Kindly send your application using the link at the top of this page. Attach a cover letter, CV, copies of certificates and contacts of three referees.

The attached documents should not exceed 2MBs to ensure successful submission of your application.

Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100,
Nairobi

In case of challenges using the application link provided, please write to us on This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges experienced, then send your application through the same email.

The closing date for receiving all applications is April 10, 2024. Only shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.