Musa Gitau Road, OFF Waiyaki Way Lavington, Nairobi

  (+254) (20) 4441920 / 2660372 / (+254) 722 203 617 / (+254) 733 334419

Log in here to apply for this position 

JOB ADVERT

DIRECTOR, GRANTS AND COMPLIANCE, USAID JAMII TEKELEZI PROGRAM (UJTP)

CHAK is seeking to fill the position of Director, Grants and Compliance, for the USAID-funded Jamii Tekelezi Project (UJTP), which supports HIV prevention, Care, and treatment, OVC and health systems strengthening in the counties of Meru, Tharaka Nithi, Embu and Nyandarua. The UJTP is a five-year project, currently in its fourth year of implementation.

The Director, Grants and Compliance reports to the Chief of Party. This is a key position essential to program performance. The position holder is a member of the Senior Project Management Team with responsibility for Grants and Compliance oversight in accordance with USAID and CHAK internal policies and regulations, and the Laws of Kenya.

Key roles and responsibilities

Compliance oversight

  • Works with the Chief of Party (COP) and CHAK Management Team to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation of the plan within the stipulated timelines
  • Reviews Jamii Tekelezi Program transactions and operations including grants, procurement, Finance, IT, HR to determine the risk level and puts in place and supports the program to attenuate/ameliorate program and fiscal risks in conformity and compliance with CHAK and USAID/USG policies, Standards, and the applicable rules and regulation.
  • Works with the program teams to ensure compliance with any other donor requirements
  • Works with Management Team and program team to draft and prepare official correspondence on USAID donor requests for approvals.
  • Provide expert advice and timely guidance / analysis on USAID rules and regulations, applicable various grants, Cooperative agreement clauses, etc.
  • Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers; reports on implementation status on a regular basis
  • Provides expert advice on all applicable US Government rules and regulations and supports establishment of strong compliance systems.

Sub grants management

  • Leads in pre-award assessments/due diligence checks for potential partners' onboarding, including NUPAS assessments and recommendations thereof; tracks and monitors the Organizational Capacity Action Plan implementation developed out of the NUPAS assessment.
  • Inducts and guides sub grantees on USAID rules and regulations and other compliance related matters.
  • Reviews monthly financial reports from the sub-grantees for compliance, accuracy and completeness and approves the same for admission by CHAK.
  • Carries out periodic spot checks on a sample of sub awards for compliance with sub award agreements, financial reporting, and internal controls and recommends improvements needed.
  • Coordinates and leads partner meetings to discuss compliance issues surrounding eligibility of costs, de-minimis calculations, cost share requirements etc. and resources on program activities run by sub grants.
  • Carries out end of project audits for a sub awards.
  • In collaboration with the Finance department, participates in external audits and assists with follow-up and closure of audit findings.
  • Works with the COP in seeking Agreement Officer (AO) approvals for programmatic requests, including procurement of equipment, special waiver requests and special requests that require prior approvals.
  • Leads the grants selection process and approves all the necessary documentation for sharing with CHAK Management Team.
  • Leads monitoring of sub grantees on implementation and periodically reviews their compliance status to cooperative agreement expectations.
  • Plans for supervision and monitoring of all the sub grants on compliance issues including management, close out, termination, etc.
  • Provides oversight of sub-grant annual performance assessment and reporting. 
  • Leads compliance visits to the sub awardees, including monitoring of spends in line with standard cost-allowability procedures. 

Internal control 

  • Reviews the adequacy and provides recommendations on the internal control system with regards to procurement, management of supplies and equipment, fixed assets, advances, cash and bank controls, Information technology, participant training, human resources for health staffing, budgeting, travel and advances.
  • Gives guidance on compliance with Human Resource policies and labor laws in deployment of human resources for health and short-term hires or casual laborers across program interventions with a view to operate in a risk-mitigated environment.
  • Reviews accounting records for adequacy of documentation, safety, and ease of availability.
  • Designs and implements an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants.
  • Conducts spot checks on training courses, meetings, and other payment sessions to confirm that the recorded participants agree with the actual numbers among other audit objectives.
  • Ascertains accuracy of financial reports submitted by USAID Jamii Tekelezi Program.
  • Periodically reviews financial reports submitted for accuracy – both internal (management accounts/reports) and external (donor reports and financial statements).
  • In collaboration with Management Teams, conducts investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining high standards of professionalism and confidentiality.

Reporting and communication

  • Prepares concise reports detailing finding, risk and recommendations for internal audit assignments and compliance reviews and offers appropriate management comments and recommendations.
  • Carries out follow-up exercises to ensure that all recommendations made during the internal audit exercises are implemented and if necessary, organizes for trainings to fill gaps.
  • Supports institutional learning, capacity building and strengthening risk management and compliance
  • Offers expertise on programmatic, fiscal, and regulatory policies, procedures, rules, and regulations.
  • Develops an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
  • Organizes and conducts regular internal orientation to staff on CHAK policies e.g., fraud policy, whistle blower policy, conflict of Interest and USAID rules and regulations and policy changes/updates.
  • Periodically carry out sensitization sessions on compliance to prime award requirements. 

Risk management

  • Develop, update, and follow up of the risk matrix for an improved control environment and reduce exposure.

Required skills and qualifications

  • First Degree in fields such as Bachelor of Commerce (Accounting or Finance Options)
  • Certified Public Accountant (CPA-K) or ACCA or any internationally recognized accounting qualifications
  • Master’s degree in Business Administration, Project Management, Economics or Development Studies
  • Partial certifications in legal or Fraud or risk management fields will be an added Advantage e.g., Certified Public Secretaries (CPS-K) or Certified Fraud Examiners (CFE) or Certified Risk Managers (CRM).
  • Prior work experience with USAID Award Instruments (Grants, Cooperative Agreements and Contracts)
  • Demonstrated ability to apply and implement Federal Contracting systems, regulations, contract terms and conditions, and processes.
  • Demonstrated ability to draft supporting sub-contracts including IDIQ, Cost Reimbursement, Fixed Price in compliance with FAR, AIDAR, 2 CFR, 22 CFR 228.
  • Minimum seven (7) years of experience with demonstrable knowledge of nonprofit grants and contracts management practices.
  • Demonstrated experience managing USAID or other USG grants in a local or international context including periodical donor reporting mechanisms.
  • Previous experience in the design and implementation of USG compliance programs.
  • Knowledge of Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR) and USG Code of Federal Regulations (CFR)
  • Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English.
  • Excellent organizational, planning, problem solving and analytical skills.
  • Politically savvy to be able to engage external stakeholders, including donors, government officials and staff in various engagements.
  • Advanced Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other Microsoft Office products highly desirable.

Key competencies 
• Partnership
• Accountability
• Stewardship
• Integrity
• Communication

How to apply
Qualified and interested candidates should send their CV and application letter briefly describing their motivation for applying for the position and highlight relevant experience to:

The General Secretary
CHAK
P.O. Box 30690 00100, 
GPO, Nairobi

On or before 3rd June 2024. Only qualified shortlisted candidates will be contacted for interview. Applicants must quote the position on the application subject line.

Applications should be submitted through CHAK online job application system using the link at the top of this page. In case of any difficulties, send your application letter and CV to This email address is being protected from spambots. You need JavaScript enabled to view it.. 

*Disclaimer: CHAK does not charge money nor engage an agent at any point of the recruitment process**

 

 

 

 

  

 

 

 


 

News and Highlights

Copyright © CHAK 2021 All right reserved. Powered by Techmate Solutions Limited