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CHAK is seeking to fill the following positions: 

1. Grants and Compliance Director, USAID Jamii Tekelezi Programme (UJTP)

2. Technical Advisor RMNCH

3. Programme Officer – Quality Improvement

4. Assistant Accountant

5. Data Officer

6. Driver

The job qualifications and application procedure are described below. 

Grants and Compliance Director, USAID Jamii Tekelezi Programme 

CHAK is seeking for a Director, Grants and Compliance, for the USAID-Funded Jamii Tekelezi Project (UJTP), which supports HIV prevention, care, and treatment, OVC care and health systems strengthening in the counties of Meru, Tharaka Nithi, Embu and Nyandarua. The UJTP is a five-year project that has just begun its fourth year of implementation.

The Director, Grants and Compliance reports to the Chief of Party and is a senior, key position essential for the performance of the programme. The position holder shall be a member of the Senior Project Management Team responsible for oversight of the Grants and Compliance function in accordance with USAID and CHAK internal policies and regulations, and the Laws of Kenya.

Key roles and responsibilities

Compliance oversight 

• Works with the Chief of Party (COP) and CHAK Management Team to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operation teams and ensures strict adherence/implementation of the plan within the stipulated timelines. 
• Reviews Jamii Tekelezi Program transactions and operations including grants, procurement, Finance, IT, HR to determine the risk level and puts in place and supports the program to attenuate/ameliorate program and fiscal risks in conformity and compliance with CHAK and USAID/USG policies, standards and the applicable rules and regulations.
• Works with the program teams to ensure compliance with any other donor requirements
• Works with the Management and program teams to draft and prepare official correspondence on USAID donor requests for approval.
• Provides expert advice and timely guidance/analysis on USAID rules and regulations, applicable to various grants, Cooperative Agreement clauses, etc.
• Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status. Reports on implementation status on a regular basis. 
• Provides expert advice on applicable US Government rules and regulations and supports establishment of a strong compliance system.

Sub grants management

• Lead in pre-award assessments/due diligence checks for potential partners onboarding, including NUPAS assessments and recommendations thereof; tracks and monitors the Organizational Capacity Action Plan implementation developed out of the NUPAS assessment.
• Induct and guide sub grantees on USAID rules and regulations and other compliance related matters.
• Review monthly financial reports from the sub-grantees for compliance, accuracy and completeness and approve the same for admission by CHAK.
• Carry out periodic spot checks on a sample of sub awards for compliance with sub award agreements, financial reporting, and internal controls and recommend improvements as needed.
• Coordinate and lead partner meetings to discuss compliance issues surrounding eligibility of costs, de-minimis calculations, cost share requirements etc. and resources on program activities run by sub grants.
• Carry out end of project audits for a sub awards.
• In conjunction with the Finance Department, participate in external audits and assist with follow-up and closure of audit findings.
• Work with the COP in seeking Agreement Officer’s (AO) approvals for programmatic requests including Procurement of Equipment, special waiver and any other special requests that require prior approval.
• Lead the grants selection process and approve necessary documentation for sharing with CHAK Management Team
• Lead Monitoring of sub grantees on implementation and periodically review their compliance status to the Prime's Cooperative Agreement expectations.
• Plan for supervision and monitoring of sub grants on compliance including management, close out, termination, etc.
• Provide oversight of sub-grant annual performance assessment and reporting
• Lead compliance visits to the sub awardees, including monitoring of spends in line with standard cost-allowability procedures

Internal control 

• Review the adequacy and provide recommendations on the internal control system with regards to procurement, management of supplies and equipment, fixed assets, advances, cash and bank controls, Information technology, participant training, human resources for health staffing, budgeting, travel and advances.
• Give guidance on compliance with Human Resource policies and labor laws in deployment of Human Resources for Health and short-term hires or casual laborers across program interventions with a view to operating in a risk-mitigated environment.
• Review accounting records for adequacy of documentation, safety, and ease of availability.
• Design and implement an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants.
• Conduct spot checks at training courses, meetings, and other payment sessions to confirm that the recorded participants agree with the actual numbers among other audit objectives.
• Ascertain accuracy of financial reports submitted by Jamii Tekelezi Program.
• Periodically review financial reports submitted for accuracy – both internal (management accounts/reports) and external (donor reports & financial statements)
• In conjunction with the Management Teams conduct investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining high standards of professionalism and confidentiality.

Reporting and communication

• Prepare concise reports detailing finding, risk and recommendations for internal audit assignments and compliance reviews and offer appropriate management comments and recommendation.
• Carry out follow-up exercises to ensure that all recommendations made during the internal audit exercises are implemented and if necessary, organize for training to fill any gaps
• Support Institutional learning, capacity building and strengthening of risk management and compliance
• Offer expertise on programmatic, fiscal, and regulatory policies, procedures, rules, and regulations.
• Develop an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
• Organize and conduct regular internal orientation for staff on CHAK policies e.g., fraud policy, whistle blower policy, conflict of Interest and USAID rules and regulations as well as any policy changes/updates.
• Periodically, carry out sensitization sessions on compliance to prime award requirements 

Risk management

• Develop, update, and follow up the risk matrix for an improved control environment and reduced exposure.

Required skills and qualifications

• First Degree in fields such as Bachelor of Commerce (Accounting or Finance Options)
• Certified Public Accountant (CPA-K) or ACCA or any internationally recognized accounting qualifications
• Master’s degree in Business Administration, Project Management, Economics or Development Studies
• Partial certifications in legal or fraud or risk management fields will be an added Advantage e.g., Certified Public Secretaries (CPS-K) or Certified Fraud Examiners (CFE) or Certified Risk Managers (CRM).
• Prior work experience with USAID Award Instruments (Grants, Cooperative Agreements and Contracts)
• Demonstrated ability to apply and implement Federal Contracting systems, regulations, contract terms and conditions, and processes.
• Demonstrated ability to draft supporting sub-contracts including IDIQ, Cost Reimbursement, Fixed Price in compliance with FAR, AIDAR, 2 CFR, 22 CFR 228.
• Minimum seven (7) years of experience with demonstrable knowledge of nonprofit grants and contracts management practices.
• Demonstrable experience in managing USAID or other USG grants in a local or international context including periodical donor reporting mechanisms.
• Previous experience in design and implementation of USG compliance programs.
• Knowledge of Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR) and USG Code of Federal Regulations (CFR)
• Outstanding communication skills including interpersonal communication, problem solving, strong writing skills and fluency in English.
• Excellent organizational, planning, problem solving and analytical skills.
• Political savviness in order to engage external stakeholders, including donors, government officials and staff in various engagements.
• Advanced Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other Microsoft Office products highly desirable.

Key competencies 

• Partnership
• Accountability
• Stewardship
• Integrity
• Communication

How to apply
Qualified and interested candidates are advised to send their CV and application letter briefly describing their motivation for the position and highlighting relevant experience to CHAK on or before August 6, 2024. Only qualified shortlisted candidates will be contacted for interview. Applicants must quote the position title on application subject line.

Applications should be submitted through the CHAK online job application system using the link at the top of this page. In case of difficulties in submitting the application, write to This email address is being protected from spambots. You need JavaScript enabled to view it.. 

*Disclaimer: CHAK does not charge or engage any agent at any point of the recruitment process

NB: By applying for this position, I hereby consent for CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.

JOB TITLE: Technical Advisor RMNCH

DEPARTMENT: Health Programming

REPORTS TO: Programmes Manager

SUPERVISION: Programme Officers

Job profile
CHAK is seeking a highly motivated and dynamic program officer to provide technical support to the BMGF-funded program with the aim of scaling up products introduction for MNCH service delivery in Kenya. The Technical Advisor RMNCH will provide technical support for MNCH interventions for supported CHAK member health units. The Technical Advisor RMCH will report to the Programs Manager at CHAK Secretariat.

Key responsibilities

1. Provide technical leadership and mentorship to the project team and supported facilities.
2. Planning and implementation of RMNCH Product Introduction Program interventions at supported facilities.
3. Participate in quality assurance/collaborative quality improvement of RMNCH services at the facility level including Infection Prevention and Control interventions
4. Support site improvement and monitoring systems at facility level through onsite mentorship.
5. Provide onsite clinical systems mentorship to facility staff.
6. Preparation of workplans, technical reports and contribution to budget preparations.
7. Support review of program performance data and assist in the development of quarterly review presentations.
8. Support monitoring of availability of program tracer commodities in the implementing facilities.
9. Assist in monitoring and evaluation of activities relating to RMNCH and participate in programs performance review meetings. Utilize data to inform quality of care and performance in supported facilities and provide requisite mentorship on use of data to improve RMNCH service delivery.
10. Perform joint supervision with the County, Sub County and EPN team.
11. Provide targeted training on maternal and infant health to healthcare workers working at facility level.

Qualifications

1. Bachelor of Science in Nursing (BSN) and duly registered with the Nursing Council of Kenya.
2. At least three years' progressive working experience in a donor funded program. 
3. Excellent writing and communication skills. 
4. Working knowledge of Ms Word, Ms Excel and Ms Power Point with excellent presentations skills.
5. Self-driven, innovative, a team player with strong interpersonal skills.

Application procedure
Kindly send your application using the link at the top of this page by attaching your cover letter, CV and copies of certificates.

Note: The attached documents should not exceed 2MBs to ensure successful submission of your application.

In case of challenges using the link provided, please email This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges for further guidance. The closing date for receiving all applications is July 26, 2024. Only the shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent for CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.

JOB TITLE: Program Officer – Quality Improvement
DEPARTMENT: Health Programming
REPORTS TO: Programmes Manager
SUPERVISION: None

Job profile
CHAK is seeking an experienced program officer to support implementation of the BMGF funded program with the aim of scaling up products introduction for MNCH service delivery in Kenya. The Program Officer – Quality Improvement (QI) will be responsible for implementation of program workplans by offering mentorship and guidance to strengthen RMNCH quality improvement approaches. The Program officer - QI will report to the Programmes Manager at CHAK Secretariat.

Key responsibilities

1. Conduct site visits to program health facilities to provide mentorship, and support supervision with focus on high impact strategies for improving RMNCH service delivery.
2. Participate in planning and preparation of relevant tools and guidelines for the project to support service delivery. 
3. Organize and facilitate trainings and other capacity strengthening activities for project staff, healthcare workers and implementing partners as necessary.
4. Participate in quality assurance/collaborative quality improvement of RMNCH services at the facility level including Infection Prevention and Control interventions. 
5. Support site improvement and monitoring systems at facility level through onsite mentorship. 
6. Provide onsite clinical systems mentorship to facility staff for continuous quality improvement activities. 
7. Conduct collaborative quality improvement review meetings with facilities' health care workers and mentors. 
8. Support monitoring of availability of program tracer commodities in the implementing facilities. 
9. Preparation of workplans, and submission of timely high-quality reports to the Programmes Manager. 
10. Support review of programme performance data and assist in development of quarterly review presentations. 
11. Assist in monitoring and evaluation of activities relating to RMNCH and participate in programs performance review meetings.

Qualifications

1. Diploma in Clinical Medicine and Surgery or bachelor’s degree in clinical medicine/nursing. 
2. Registration with relevant professional bodies and active practice license.
3. At least three years' progressive working experience in a donor funded program. 
4. Good understanding of Collaborative Quality Improvement Projects.
5. Excellent writing and communication skills. 
6. Working knowledge of Ms Word, Ms Excel and Ms Power Point with excellent presentations skills.
7. Self-driven, innovative, a team player and strong interpersonal skills.

Application procedure
Kindly send your application using the link at the top of this page by attaching your cover letter, CV and copies of certificates.

Note: The attached documents should not exceed 2MBs for successful submission of your application.

In case of challenges using the application link provided, please write to This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges for further guidance.

The closing date for receiving all applications is July 26, 2024. Only shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent for CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.

JOB TITLE: Assistant Accountant 
DEPARTMENT: Finance and Administration 
REPORTS TO: Senior Accountant 
LOCATION: Nairobi, Kenya 

CHAK is looking to hire an Assistant Accountant on a fixed term contract of three years. The assistant accountant will support CHAK in financial and record keeping processes. The role holder is expected to undertake payment processing, record keeping and provide support to the senior accountant. This contract is non-renewable and is subject to availability of funds.

Job responsibilities
• Prepare payments, ensure timely approval and proper allocation of project expenses
• Prepare M-PESA disbursements and ensure proper reconciliation and replenishment
• Support travel arrangements through processing travel advances and expenses
• Preparation and input journal entries into the system
• Ensure timely remittance of PAYE, WHT, NITA,HELB and VAT
• Ensure remittance of statutory payment schedules to service providers
• Support internal and external audits
• Reconcile supplier statements with the supplier ledger on a timely basis
• Printing and filing of payment vouchers
• Any other duties as assigned by the supervisor

Qualifications and requirements
• Bachelor’s degree in Finance or related disciplines
• Certified Public Accountant (CPA) or equivalent current certification required
• Two years' experience in a busy finance office
• Knowledge of financial software applications. Knowledge of Nav 365 will be an added advantage.
• Fluency in spoken and written English

Application procedure
Kindly send your application using the link at the top of this page by attaching your cover letter, CV and copies of certificates.

Note: Attached documents should not exceed 2MBs to ensure successful submission of your application.

In case of challenges using the application link provided, please email This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges for further guidance. The closing date for receiving all applications is July 26, 2024. Only the shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent for CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.

JOB TITLE: Data Officer
DEPARTMENT: Health Programming
REPORTS TO: Programmes Manager

Job Profile
CHAK is seeking an experienced data officer to support implementation of the BMGF funded program with the aim of Scaling up Products Introduction for MNCH service delivery in Kenya. The data officer will support health information systems strengthening, data management and timely reporting and provide support to implementing facilities. The data officer will report to the Programmes Manager at CHAK Secretariat.

Key responsibilities

1. Support information technology infrastructure and data management tools in implementing facilities.
2. Overall responsible for program Shelf-Life App (Commodity Management App for the implementing facilities).
3. Serves as the primary point person for all IT programming, related inquiries and troubleshooting.
4. Create and maintain data validation rules, queries/scripts and other data quality checks to improve data quality.
5. Support timely monthly/quarterly and Ad hoc program reporting to the donor.
6. Provide support in development and application of M&E tools in the project.
7. Support technical M&E needs in the implementation facilities and at program level.
8. Conduct routine and periodic data quality audits for data quality assurance at facility levels.
9. Provide mentorship to facility staff on appropriate use of RMNCH-related M&E data collection and reporting tools.
10. Support regular M&E capacity building activities in the project.
11. Increase health facilities demand for quality information, methods, and tools and facilitation of information use in decision making.
12. Support CHAK central data repository systems.

Qualifications

1. Bachelor’s degree in computer science, Information technology, software engineering or related field or relevant experience.
2. Knowledge of computer hardware, software, and programming.
3. Experience with SQL statistical analysis programs such as SAS, R or STATA.
4. Any programming language PL/SQL, python (an added advantage).
5. Skills in the use of web analytics tools (Google Analytics, Web trends etc.) is highly desirable.
6. Familiarity with relational databases (schemas, design) and XML is highly desirable.
7. At least two years’ demonstrated experience including developing and designing data sets, indicators, data elements and designing custom data entry screens for DHIS2.
8. Experience in developing health information systems, databases and reports.
9. Understanding of popular tools currently in the health sector such as ODK, REDcap is an added advantage.
10. Self-driven, innovative, a team player with strong interpersonal skills.

Application procedure

Kindly send your application using the link at the top of this page by attaching your cover letter, CV and copies of certificates.

Note: Attached documents should not exceed 2MBs to ensure successful submission of your application.

In case of challenges using the application link provided, please email This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenges for further guidance.

Closing date for receiving applications is July 26, 2024. Only the shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent for CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.

JOB TITLE:  Driver
REPORTS TO: Procurement and Administration Officer 
LOCATION: Nairobi - 90 per cent field travel 

Christian Health Association of Kenya is looking to hire an experienced driver. This is a fixed term three-year contract (non-renewable) subject to availability of funds.

The job holder will be responsible for providing reliable transportation services to CHAK employees and visitors; operating and carrying out routine maintenance on assigned vehicle and keeping up-to-date vehicle records.

Job responsibilities

• Maintain defensive driving and operate assigned vehicle in a safe and courteous manner in line with CHAKs policy.
• Assist passengers including the handicapped in and out of the vehicle.
• Read and interpret maps and driving directions to plan the most efficient route.
• Present safety briefing to passengers prior to each trip.
• Observe all traffic rules.
• Keep the assigned vehicle(s) clean.
• Maintain accurate, up-to-date records on trip sheets, vehicle maintenance, incident reports, accident reports, vehicle condition reports and other records.
• Fuel assigned vehicle as well as undertake minor maintenance tasks on assigned vehicle(s) as required/before travel.
• Respond to accidents or medical emergencies by notifying emergency response providers and carrying out First Aid pending arrival of emergency personnel.

Qualifications and requirements
• Basic management course in any relevant field.
• High School certificate
• Clean driver’s license
• Ability to drive manual vehicle with over five years’ experience and clean records
• Proven experience of driving in most regions in Kenya
• Good communication and interpersonal skills
• Report writing skills and ability to read maps
• Computer literacy

Application procedure
Kindly send your application using the link provided at the top of this page by attaching your cover letter, CV and copies of certificates.

Note: Attached documents should not exceed 2MBs to ensure successful submission of your application.

In case of challenges using the application link provided, email This email address is being protected from spambots. You need JavaScript enabled to view it. stating the specific challenge for further guidance. Closing date for receiving all applications is July 26, 2024. Only the shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent for CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.